Syllabus Reporting & Governance

Evidence collection and assessment made easy

Considered an important deliverable for accreditation and a contract with students, syllabi have been notoriously difficult to assess and retrieve. Every semester, hundreds if not thousands of syllabi are created by faculty across many different schools, colleges, and departments lacking efficient means for collecting that data; not surprisingly, over one in three college administrators now report difficulty with retrieving syllabi. Fortunately, it doesn’t have to be this way.

Get started on a path to a simpler future with detailed syllabus reporting.

THE SOLUTION IS SIMPLE

Retrieval of your institution’s syllabi for compliance purposes has never been easier. Simple Syllabus is built on a centralized syllabus repository that archives all campus syllabi and their underlying data to support extensive syllabus reporting capabilities for accreditation. Evidence Reports collect information and can be used to pull all syllabi campus wide, a subset of syllabi using filters, or individual components or pieces of content from syllabi in both a PDF and web format. Continuous Improvement Reports help institutional stakeholders assess academic content and can flag potential issues. For instance, you can view the length of individual syllabus components expressed as a word count and set minimum or maximum alerts—if a course description is only five words you’ll know about it.

For schools that require governance, Simple Syllabus supports multi-step workflow and automatic routing of syllabi to the appropriate approver based on organizational structure and role.

syllabus reporting

Evidence Collection

Collecting data campus wide is easy with syllabus reporting. The Simple Syllabus reporting interface empowers institutional stakeholders with the ability to retrieve all syllabi campus wide, individual syllabi, or a subset of syllabi based on filters, in PDF and web based formats in just a few seconds. If looking for information on an individual component from syllabi, such as textbooks, assignments, or grading scale, Simple Syllabus can be used to export just a single data point.

Multi-step Workflow

Simple Syllabus can support even the most complex governance structures with a dynamic multi-step approval process. Submissions are automatically routed to the appropriate institutional stakeholders based on organizational hierarchy and roles. The results of each stage are recorded with a decision, relevant comments, and a timestamp for posterity purposes.

Continuous Improvement

Assessing academic content quality, such as the information contained within syllabi, has traditionally been difficult, until now. Continuous Improvement reports within Simple Syllabus can identify potential issues related to content disparities or length. Compare the information being communicated in a course across sections and delivery methods to ensure consistency. Evaluate the quantity of information being communicated to students and identify anomalies.

Metrics Dashboard

Simple Syllabus helps institutional stakeholders visualize key syllabus statistics in a comprehensive dashboard. Track syllabus reporting metrics at an institutional level and see the average syllabus word count, average component count, total syllabus count, average user view count per syllabus, and total user view count campus wide. Simple Syllabus also supports an integration with Google Analytics for an even more detailed analysis of user behavior.

Operational Efficiency

Real time data summarizes the status of every syllabus campus wide and groups them into stages based on percentage complete. Drill down reports and a treemap further highlight the status of syllabi based on organizational units enabling faculty support resources to jump in and help where needed. Administrators can help author syllabi for instructors at anytime, if needed, through a centralized tracking and publishing interface.

Comprehensive Audit Trail

Establish an audit trail that includes the author of a syllabus, any approval decisions, supporting documentation or comments, and the time at which a syllabus was updated. Feel confident that your syllabi meet institutional standards and include any audit information on a syllabus for the current term or historically as part of periodic compliance review.